ABOUT THE MARKET

Location and Time

• The first EP Farmers Market will be held at the Eyre Peninsula Field Day site as part of the EP Field Days.

• The market promotes sustainable agriculture by giving priority to biodynamic and organic produce.

• Future EP Farmers Markets will be determined by demand.

Products to be sold

• All products sold must be produced, caught, grown or raised on the Eyre Peninsula or manufactured by the stallholder primarily from produce grown on the Eyre Peninsula.

• This is a food only market – the only exceptions are potted plants, cut flowers, compost and wood.

• Genetically engineered foods (including animals knowingly raised on GE feed) cannot be sold at the market.

Products eligible for sale include:

There are two different types of stalls; fresh fruit and vegetables (including eggs) and value added products (olive oil, preserves, baked goods, potted plants etc.) Whichever type of product makes up over 50% of the stall determines its type.

Category 1 - Primary farm produce

• Includes eggs, fruit, vegetables, herbs, olives, meat, fish, seafood, cheese, milk, butter, ice cream, flour, nuts, grains, honey and bee products, fruit juices, potted herbs.

• The produce must have been reared or grown by the producer/business named on the application form and have spent at least 50% of its life on the Eyre Peninsula.

Category 2 – Value-added consumable products

• Includes products such as oils, wine, jams, preserves, breads, cakes, and desserts which are based on locally grown content.

• This market does not permit the purchasing/re-packaging/selling on of finished or imported goods.

• The stallholder may sell only products listed on the approved application form.

• If stallholders have additional produce available to sell during the season, the Market Coordinators must approve this. Stallholders must give 24 hours notice, in writing, via email, fax or mail, of intention to vary the produce originally nominated on the application form.

SITE AND STALLHOLDER REQUIREMENTS

Cleanup and Rubbish

• All stallholders must ensure that their stall site and the area that surrounds it is left in a clean and tidy state once the market closes each day. Failure of this requirement will result in the permit to trade being revoked.

Health and Safety

• Stallholders must confine displays and signs to the stall site and keep pathways clear for shoppers.

• Smoking by stallholders is not permitted.

• Dogs are not permitted.

• All food stallholders must trade in accordance with the Health Department of South Australia’s food-handling regulations, and other relevant local health laws.

Labelling & Signage

• All stallholders will be expected to comply with the minimum requirements of current trading standards regulations regarding labelling and descriptions of goods.

• All organic produce must be certified by the relevant accrediting body (e.g. NASAA, BDF) and be labelled “certified organic.” Evidence of accreditation must be provided upon application.

• All prices (per kilo or per item) must be clearly visible.

• Each stallholder must display a sign showing their name and address every day they attend the market.

Presentation

• Stallholders will be expected to be neat, suitably dressed and deal with the public in a courteous manner.

• Products should be displayed attractively, with due regard for consumers and other stallholders.

• Tastings of products are strongly recommended.

Quality of produce

• Produce should be picked as close to market time as possible and handled in a way to preserve the fresh quality until market opens.

• Stallholders must guarantee against selling “unmarketable” produce.

• Stallholders in breach of the charter will be required to withdraw produce.

• Genetically modified produce will not be permitted

Setting Prices

• Selling in direct competition, for example; price under-cutting of other stallholders, is not in keeping with the spirit of the Market. If there are two or more of the same kind of produce, then stallholders to work instead on developing differences in the produce or explore ways to add value and differentiate the produce.

• The Market recognises that the consumers maintain the right of choice, whilst enabling each stallholder to determine their own price.

• End-of-trading-day discounting is not permitted.

• Stallholders should ensure their measuring scales are accurately calibrated, as per standard trading regulations.

Stallholders Responsibility

• Suitable product liability coverage must be obtained prior to trading. A copy of the current premium must be supplied to the Market Coordinators. It is the responsibility of the stallholder to ensure a renewal copy is forwarded to the Market Coordinators annually.

• All stallholders are expected to maintain the Market’s standards of freshness and high quality and must comply with appropriate regulations (eg product labelling, health & safety) and acquire any necessary licenses (eg for wine sales or meat) or permits for selling or producing their products. Copies of these licenses must be given to the Market Coordinators prior to selling at the Market.

• Access to the site is from the time stated in the Eyre Peninsula Field Days (EPFD) prospectus. Stallholders are required to have their site ready, with all exhibits available for display by time stated in the EPFD prospectus. Stalls can be dismantled from 4 pm 14 August 2008 at the time determined by the EPFD prospectus and not before.

• Stalls must be open to view and properly staffed by a competent representative during opening hours as determined in the EPFD prospectus.

• Stallholders are responsible for the decoration and the maintenance of their site in a clean and tidy condition at all times.

Who may sell?

• Only the producer, his/her family or employees directly involved in production will be permitted to sell the produce.

• If a stallholder is unable to attend a particular market, a representative may be nominated to sell items on the original stallholder’s behalf for that period of time only. The Market Coordinators must be informed in writing (post, email or fax) prior to the commencement of the market day.

DISCLAIMER OF LIABILITY

• The organiser will not be liable for any loss or damage to the property of the stallholders due to fire, robbery, accidents or any cause whatsoever that may arise from use and occupancy of the site.

• The organiser assumes no liability for any damages or losses resulting from or relating to the failure of the stallholder to comply with the provisions of this agreement.

COMPLAINTS

Bring to the attention of the Market Coordinators.

OTHER INFORMATION

• Stall distribution will be at the discretion of the Market Coordinators in line with the best interests of the EP Farmers Market. A plan of the set-up will be kept by the Market Coordinators and will be on display at the EP Farmers Market information stall on market days.

• Sharing of the site space may be permitted with prior agreement of the Market Coordinators.

• The Market Coordinators will work to ensure that a broad range of produce is available, and that the market is not dominated by one particular type and/or variety of product. For example, the MC’s may not allow more than three stallholders selling strawberries unless they are different varieties or organically grown.

• The EP Farmers Market reserves the right at any time to alter the size, shape and position of floor plans as may be necessary for the best interests and legal requirements of the market.

The EP Farmers Market is working towards a plastic-free market (within the parameters of food packaging laws) and encourages all producers to use natural materials where possible. Hessian bags will be sold displaying the EP Farmers Market logo.

For further information a prospectus or sponsorship opportunities contact Fiona Ward on (08) 8628 2950.